14 Tasks to Assign to a Virtual Assistant to Boost Productivity

What’s one way to use a virtual assistant to streamline your tasks and make yourself more productive?

Virtual assistant working with a client

These answers are provided by the Young Entrepreneur Council (YEC), an invitation-only organization made up of the world’s most successful young entrepreneurs. YEC members represent nearly every industry, generate billions of dollars in revenue annually and have created tens of thousands of jobs. More information at yec.co.

1. Tracking ongoing activities

Assigning the task of tracking ongoing activities is an excellent way to take advantage of a virtual assistant. This way you can ensure that you complete all tasks in a timely manner and work in a more organized and precise manner in each of the processes related to the business.

Kevin Leyes, Leyes Media & Team Leyes, by Leyes Enterprises

2. Tasks with Standard Operating Procedures (SOPs)

Digital marketing is full of repetitive, time-consuming tasks. Well-trained VAs, armed with well-documented SOPs, can give you back hours of valuable time. Sometimes they do much more than that. One of my remote VAs went above and beyond and ultimately proved to be invaluable, so much so that he is now my partner in several companies. Talent is hard to come by, so be open to finding it anywhere.

Matt Diggity, Diggity Marketing

3. Raising employee questions and concerns

Virtual assistants are great for communicating employee questions and concerns. Most business owners, especially those with very small businesses, don’t have the time or manpower to individually answer every employee’s question about their wages, health care, and so on. A virtual assistant can act as a first point of contact when your team has questions that can be easily resolved.

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Chris Christoff, Monster Insights

4. Content marketing work

As a business owner, you need content to drive traffic and boost sales. You can hire a virtual assistant to do the dirty work behind the writing, such as conducting keyword research, writing headlines, and creating a content calendar. The technical aspects of content marketing are just as important as the content itself, which you can hand over to a virtual assistant.

Stephanie Wells, Formidable Shapes

5. Scheduling meetings and appointments

The most time a virtual assistant saves is certainly scheduling meetings and appointments. The amount of time people spend going back and forth to schedule a time and coordinate details can add up to a significant amount of time in your week. Freeing up that time so you can work on your business or coach an employee will have a significant impact on the business as a whole.

Rishi Sharma, Mallama

VA conducts research for customer

6. Research

One way a VA can help you is by doing research. It takes a lot of time and effort to find the right software, hotel or other item that suits your needs. You can ask your assistant some requirements and let him do the research you need to make the best decision. This is an incredible time saver that will give you great results.

Syed Balkhi, WPBeginner

7. Monthly subscription management

I find it extremely helpful to work with a virtual assistant to manage your monthly subscriptions. If you use a lot of apps and have monthly subscriptions for them, especially those with a limited-time offer, a virtual assistant can make sure you use them or cancel the apps you don’t use. This way you can save a lot of money.

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Blair Williams, Member Press

8. Project management

When hiring globally where a language barrier may be an issue, find a VA in the desired country who has excellent English skills and can act as a project manager. This VA can then manage others in their country who may not have strong English skills, but are highly skilled in website development, graphic design, etc.

Josh Weiss, Reggie

9. Company introduction and event planning

I’ve found virtual assistants to be great for planning company-wide events, drafting pillar documents, and helping new hires learn the ropes. Our virtual assistant contacts team members and helps them become familiar with our workflow and procedures, and provides curated resources for new hires.

John Turner, SeedProd LLC

10. Non-productive, repetitive tasks

Non-productive and repetitive tasks can be delegated to virtual assistants found on many freelancing platforms. Tasks such as answering unimportant phone calls, handling emails, data entry, administration, etc. can be assigned to freelancers on internet platforms. And the best part is that they are much cheaper than actually hiring someone locally.

Kelly Richardson, Infobrandz

Virtual assistant that helps entrepreneurs

11. Email management

Virtual assistants can help with email and calendar management. As a business leader, I get a lot of emails from employees, colleagues and more. There’s just too much to handle efficiently while I focus on growing my business. A VA can help filter emails for me, prioritize my responses, and reduce the time I spend on them while still keeping me informed.

Thomas Griffin, OptinMonster

12. Record Keeping

Delegating record keeping and follow-up tasks to a virtual assistant is a great way to make your daily work routine more efficient. So much time is spent using CRMs and various reporting tools to capture and analyze data that it can be overwhelming and distracting. Investing in someone who can take care of that for you and prioritize tasks for you can make a big change in the way you focus your day.

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Josh Awad, Depression Alliance

13. Customer follow-up

Typically, following up with customers can be one of the biggest time commitments of your day, especially if you have a growing business. And while you may not want your VA to contact customers who are having issues (it’s better to handle that yourself), your virtual assistant is perfect for that role if you just want to do a quick check-in to make sure everything is in order. is order.

Andrew Schrage, Money Crashers Personal Finance

14. All the tasks you don’t like to do

Everyone likes to think they are passionate about what they do. While that may be true, there is always one part of your job that bores you to death. You hate it and dread doing it. Ask yourself: “What do I find difficult to do well?” Find someone who is good at it and let them do the job. You have more time for the fun part of your business.

Samuel Thimothy, OneIMS

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